Arrangements for a meeting

Posted by SkillMaker in Aug, 2013

What are arrangements for a meeting?

The arrangements for a meeting are the things which need to be done before a meeting takes place, in order to ensure that the meeting is able to happen, that all of the participants are able to attend and all of the resources which are needed for the meeting are available.

What are arrangements for a meeting like?

The arrangements for a meeting are like the arrangements for a party. You would not throw a party without making appropriate arrangements beforehand, so why would you consider having a meeting without preparing for it? If you prepare for a party in advance, then you will be less likely to have any nasty surprises; the same is true for a meeting.

What is the purpose of arrangements for a meeting?

Making proper arrangements for a meeting is essential, because if you do not make the correct arrangements for a meeting, then something could happen which would stop the meeting from progressing as planned. For example, if you failed to arrange for a projector to be available in the meeting room, a participant may not be able to do their presentation. A failure to make proper arrangements could mean that a second meeting has to be planned to supplement the first one.

What are the different types of arrangements for a meeting?

Location – Where the meeting will be held.
Participants – Who will be invited to attend the meeting.
Equipment – Are any pieces of specialist equipment needed at all as part of the meeting?
Agenda – It is important that you organise the agenda before the meeting, in order to ensure that the meeting has appropriate structure.

What’s involved with the arrangements for a meeting?

The initial stages of making arrangements for a meeting are deciding who is going to attend. Once you know who is planning on attending, it is possible to organise a space which is large enough to accommodate everyone. Once this is done, you can make the participants aware of the meeting location. Arrange any specialist equipment once you have organised the venue. If you are arranging a meeting, it is a good idea to arrive at the venue early, so that you can make sure that everything is set up correctly. Whilst some meetings are arranged by the participants themselves, many big companies employ someone to make the arrangements for them.

Where do arrangements for a meeting fit into the meeting process?

Arrangements for a meeting are an important part of the planning process associated with a meeting. Careful arrangements must be made before the meeting to ensure that the meeting runs smoothly.

How do the arrangements for a meeting impact on the participants?

The date and place of a meeting can affect whether they are able to attend or not. When you are planning a meeting it is important that you take into account the needs of all of the participants (including physical needs in the case of disabled participants), because this can affect whether they can attend or not. It is important to make the duration of a meeting short enough that participants will want to attend.

What terms are used in determining the arrangements for a meeting?

Time –What time the meeting will be at.
Estimated Duration – How long it is expected to last.
Venue – Where the meeting will be held.
Number of participants – How many people are expected to attend the meeting.
Catering – Whether or not food and drinks are needed.
Agenda – What will be discussed at the meeting.

Where can I find more information about arrangements for a meeting?

http://www.ehow.com/how_6600645_arrange-business-meeting.html

http://www.jobs.ac.uk/careers-advice/managing-your-career/844/holding-a-successful-business-meeting/

http://quality.wisc.edu/effective-meetings-before.htm

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