Chairperson for a meeting
What is a chairperson for a meeting?
Define chairperson – The chairperson for a meeting (otherwise known as the chair) is the person who has been appointed as the highest ranking officer at the event. The chairperson for a meeting presides over the event to ensure that participants are following the conventions of the meeting. They may also represent the organisation or body to the public, outside of the meeting.
What is chairperson for a meeting like?
The chairperson for a meeting is like the head of state in a country. In many cases they will have been elected by those who they are representing, but sometimes they have ended up in their position for another reason, without being elected democratically. However, whether they were elected or not does not change their role. They help to maintain the order which is traditional (ie the conventions of the meeting), but they do not have the power to dominate over people by imposing their own ideas.
What is the purpose of a chairperson for a meeting?
The purpose of a chairperson is to ensure that the participants of a meeting stick to the agenda, respect each other and respect the rules of the meeting. The chairperson of a meeting also has the final say when it comes to setting the agenda of the meeting.
What is the role and responsibility of a chairperson for a meeting?
The roles of a chairperson are to set the agenda, lead the meeting, maintain order at the meeting, ensure the conventions of the meeting are being followed, ensure fairness and equality at the meeting, represent the group to the public and to approve the formal minutes of the meeting after they have been formatted, to confirming that they are a correct and truthfully representation of the events at the meeting.
What’s involved with being a chairperson for a meeting?
The chairperson welcomes everyone to the meeting, and then starts the meeting at the appropriate time. They must introduce each section of the agenda as they move through it, and they must ensure that the participants of the meeting stick to the agenda, without getting sidetracked. It is up to the chairperson to formally call the meeting to a close. Once the meeting is over, it is the chairperson’s responsibility to formally approve the minutes of the meeting which have been recorded. He or she may also be called upon to represent the opinions of those at the meeting to the public.
Where does a chairperson fit into the meeting process?
The chairperson of the meeting should be involved at all stages of the process, from planning through to follow-up. They may have assistance from other people at times (e.g. finalising plans) but they have the ultimate responsibility for things like confirming the agenda and approving the minutes.
How does a chairperson impact on meeting?
The chairperson is responsible for setting the agenda of the meeting and ensuring that the participants stick to this agenda. The chairperson must also make sure that participants obey the conventions of the meeting. They must make sure that all of the participants of the meeting are treated fairly and equally.
What terms are used in the roles and responsibilities of a chairperson?
Agenda – This is a plan of what will be discussed at the menu and in what order.
Conventions – These are the rules of the meeting, which the chairperson must enforce.
Minutes – These are the formal notes which stand as an official, accurate record of what was discussed and decided at a meeting.